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Assistant Controller

Responsibilities:  Under the direction of the Controller, reconciles accounts, prepares journal entries, and analyzes controls. The Assistant Controller will use sound judgement and analysis in accordance with municipal accounting practices and state and federal laws and monitors changes to laws and regulations relevant to municipal finance. Maintain General Ledger as prescribed by Uniform Massachusetts Accounting System; reviews and prepares journal entries and budget adjustments to the general ledger; reconciles receivables with various departments; reviews and maintains free cash balance schedule; maintains fixed assets; monitors contract register to ensure signed and encumbered; prepares and/or supervises reconciliations of cash receivables and other balance sheet accounts; prepares internal and external financial reports for various local, state, and federal agencies; provides assistance as needed for any financial transactions; assists departments in reconciliations of departmental budget and grant reports; reviews and prepares departmental budget analyses and projections for Controller. 

Additional Responsibilities:  Analyzes and reconciles General Ledger accounts monthly, including cash, accounts receivables, etc., with the Treasurer’s Office; prepares correcting journal entries and works with other departments to correct and prevent errors. Records City Council approved budget amendments and transfers. Provides training on financial matters to City departments. Interprets and enforces federal, state and local statutes relating to fiscal management, with department heads and staff; provides necessary support to municipal departments to assure financial procedures are properly followed; assists in conducting regular internal audits, including documentation of procedures. Assists with preparation of state and federal financial reports, including the input of financial data into the DLS Gateway (including preparation of Schedule A). Assists with the review of budget expenditures; communicates with department heads frequently on questions or problems with budget expenditures. Prepares 1099 reporting in accordance with Internal Revenue Service regulations. Posts payroll warrants, vendor warrants, cash receipts to the general ledger.  Carries out special projects and analyses as required.  Other duties as directed by the Controller.

Pay Rate

$73,749.05 - $81,405.16


Bachelor’s degree in business administration with concentrations in accounting and/or finance with at least three years of progressively responsible experience in finance/accounting. Municipal accounting experience highly preferred along with direct experience in government fund accounting. Working knowledge of federal and state laws relating to taxes and wages. Ability to maintain complex records. Strong oral and written communication skills. Proficiency with SoftRight a plus. Microsoft office proficiency and highly developed office organizational skills are required.

Additional Information

Selected candidate will need to submit to a Criminal Offenders Records Information report (CORI) background check and pre-employment drug screening. The City of Malden is an Equal Opportunity Employer

Application Information

To Apply:  Interested candidates shall apply by submitting a resume and cover letter to the Director of Human Resources at  Position to remain open until filled. 


110 Pleasant Street, Malden, MA 02148